Again, slowing the process down by offering ample positions, and inviting in waves, bypasses the need for any and all of this. A typical residency coordinator spent 30% of administrative time (or more) managing the recruitment season. Note: There is a common belief on internet message boards and forums that all candidates are invited to a program at the same time. Given that international medical graduates (IMGs) are applying from all over the world, it is nearly impossible to send invitations at a time that works for all candidates. Be prepared for tough questions. Do not treat the Program Coordinator as though they are someone beneath you or be rude to them at any time. The search for interview rooms in the hospital labyrinth.A few days after your interviews, out of courtesy, you mail off polite thank you notes on creamy stationery. Specifically, we hope that following these best practices will improve efficiency while maintaining emotional well-being, increase accessibility to scheduling while keeping costs at bay, and ultimately optimize candidate selection and matching to training programs. J Grad Med Educ. Presently, candidates arriving to a full calendar may assume their invitations were last, but really have no insight into whether the schedule filled in the seconds prior or weeks before. Initially invite fewer candidates for the total number of interviews slots. In response to that possibility, the AAMC has advised residency programs to conduct more interviews. With data on over 100,000 candidates scheduling over 1,000,000 interviews, we have been analyzing these practices to better understand the shortcomings and to promote best practices. The growing applicant base per program (supply) is not being met by a similar increase in available residency positions. 5. Urology. Programs receive thousands of applications and messages every season, If you are following up with programs you are interested in and have not heard from, creating an Email Format you mass email to programs is, Write a unique email or letter for every program you reach out to with details. Trying to drag out the conversation is more likely to make you memorable–in a bad way, Make the call from a place with good cell reception, you may not get a second chance for someone to answer if the service cuts out, Read a full article about how to write a written letter or, If you have nice handwriting, consider a handwritten letter (or at least hand signed) or handwritten envelope, This can vary of course. In only a short period of time, we are able to provide candidates with prescriptive recommendations on what they need to say and how they need to prepare in order to be successful in their residency interviews. Well, Bad Examples: Open for the Best Resident Ever, or SOS IT’s AN EmergencY!! At Wash U., the ob-gyn program increased interviews by about 8%. Weissbart SJ, Hall SJ, Fultz BR, Stock JA. The residency interview is the critical final step in matching with your dream program. Adopt new recruliting strategies which fit the technology and current recruitment trends. Quite a few listeners with a phone instantly become anxious and start planning to be available at noon the following day, so they can frantically start dialing their phone. The slightly wrinkled interview suit. Why residency programs interview you. Mandel LP, Spadoni LR, Hewitson LA, Vontver LA. Also, a phone call may come off as too pushy or even desperate. Several electronic exchanges over weeks and months would pass as the dates filled. And… if your program doesn’t invite at exactly the pre-defined and communicated date/time, your program will receive a large influx of emails and phone calls from candidates inquiring if something is wrong. Find The Right IMG-Friendly Residency Programs Now. As the premier and most preferred residency interview scheduling software, Thalamus has studied these processes in over 70 residency and fellowship specialties, across all 50 states, at over 125 academic medical centers, and covering all regions, geographies, and practice areas. This point applies to instances and dates where any candidate may be able to schedule across your general calendar. A. You should never assume someone’s religious inclinations, Don’t be offended if you do not hear back right away or at all. Whether you are in the Post-Match SOAP or not, you MAY NOT contact programs during the Post-Match. There are three main methods for following up with programs: 1. In fact, our company was inspired by the experiences of our founders, a former applicant and program director, who personally grappled with a particularly chaotic interview season in 2012 disrupted by Hurricane Sandy. Gamify the interview process, give tours, celebrate the best attributes of your program with a Residency Interview Game! All this accomplishes is delaying the rat race. If a program makes an inadvertent error in setting up a schedule then pushing off the issue to the next day is also more difficult to manage. The introduction of interview scheduling software has allowed for ease of scheduling and cancellation of interviews, but has also opened up the process to new challenges. Programs that use our software and maintain this strategy have decreased cancellation rates, improved interview completion rates and generate higher candidate satisfaction. Do not attempt to “force” candidates to interview on a particular set of days. The Applicant Match History available in the NRMP Registration, Ranking, and Results (R3) system should be used to determine whether applicants have existing Match commitments or are eligible for appointment before offering them interviews. 6. Many programs are attempting to adjust for this flux by grossly over-inviting for the number of spots available each year to the tune of 100-200 more candidates than they have available interview positions. early invited candidates to fill your earliest interview dates) is an inefficient practice. Do not initially invite more candidates than available interview positions. We invite you to review our findings and advice. What do you like about the program? 2.) SF Match Program Office - (415) 561-8535 . The key is to provide ample time to schedule (and slowing down the rate at which calendars fill), so that the candidate can choose an optimal interview date. In expanding our network of users, we have the benefit of studying other industries. How to E-mail a residency program to request interview We discuss the main aspect of emailing a program. Candidates would race to ensure concise and politely-worded emails arrived at a program coordinator’s inbox prior to the other several hundred of responses from counterparts. We believe that targeted adjustments in recruiting strategies, when adopted in the context of evidence-based data, will dramatically improve this process. Do not invite prior to 12pm EST, or risk biasing against the west coast. Jul 2016;8(3):317-321. Part of the AAMC’s Optimizing Graduate Medical Education initiative, the report, published in September 2016, aims to foster greater consistency. The residency program also took a major interest in accommodating my research interests and allowing me to integrate cancer research into my residency training. Medical schools have partially fueled this inflation by promoting broad application strategies in an effort to secure 100% match rates amongst their 4th year classes. In raising this awareness, our hope is to improve the process for everyone involved. II. Program directors and applicants can optimize their selectivity of one other, specialty organizations can enact policies to drive best practices, and medical education governing bodies can better streamline resources to gather data and lead holistic change. NRMP Match Communication Code of Conduct http://www.nrmp.org/communication-code-of-conduct/, Request a demo today and a member of our team will contact you shortly. Invite candidates during business hours, taking time zone into account. residency interview game situationmacon 2021-01-24T00:30:26+00:00. Photo by rawpixel.com from Pexels 3 Different Types of Residency Interviews As an aspiring doctor, you dream of someday getting into the residency of your choice. Informing candidates they’ll receive an invite at a certain date and a certain time instantly increases anxiety. Through ThalamusLaw, for instance, several of the nation’s top law firms have realized the benefits of accommodating candidates as much as possible. For example, if the Program Director is a family friend, Expressing further interest in a program by, Be sure to wait 4 to 6 weeks after application submission, especially if you applied in September, Updating the program about a change in your CV such as the addition of a new USMLE exam score, new Letter of Recommendation or a newly gained experience, Some programs like this, some don’t. Inquiries? Why: In nearly all other industries when someone is invited to interview at a company, institution or otherwise, that position is guaranteed. EVER. In your interview invitation, state that there are enough positions for all candidates invited and that they will have up to “x” hours (or days, weeks, etc.) For ease of workflow, bulk invitations would be sent to the “best” candidates early, and operations occurred during weekday “banking” hours. Why Am I Getting Residency Interview Rejections? Thanks again and have a great interview season. While online scheduling systems have provided greater transparency into the number of positions remaining, candidates are not provided information about when they were invited compared to other applicants. For more information about Thalamus, visit our blog at thalamusgme.com/blog, Have questions? Do you have any connections to the geographic location? What is the Difference Between Match A Resident and Residency Explorer? Include a signature block with your name, email, phone number, and AAMC ID number, Use proper and professional language that you would use in your Personal Statement, Rehearse what you are going to say beforehand with talking points to hold while you’re on the phone, Keep it polite and BRIEF. Tell me … www.matcharesident.com. Try your best to accommodate candidates when possible. One residency's experience with the electronic residency application service. The interview process starts with your first contact with the program. Finally, there are internet outages, travel disruptions and any other number of interruptions that may preclude a candidate from scheduling an interview within minutes. In essence, more programs are just offering more interviews to the same pool of ~47,000 applicants (or rather the subset of applicants applying to any given specialty). Not only will we explore what to do (and not to do), we’ll explore the reasons and the consequences that result based on over a million historical data points. Berger JS, Cioletti A. J Grad Med Educ. Do be polite to everyone you meet. Your medical school advisor suggested you do this: it is the way it has … This is not … Whether or not you are ranked, and how you are ranked, is largely determined by your performance on interview day. Most residency interviews are traditional one on one interviews or panel interviews – where two or more interviewers are asking questions. It should be professional, simple and clear– no “clickbait”, Examples: Update to my CV, or Interest in Your Program. If a program is still on the List of Unfilled Programs in NRMP after the Post-Match SOAP concludes, you can try contacting them First, ask if they are still accepting applications Then, ask their preferred method to receive applications We know how nerve wracking it can be to interview for residency. In the event that your calendar is full, clearly communicate to candidates that they are being invited for a wait list position. Then please contact us at support@thalamusgme.com. Utilize and optimize interview scheduling software to your program’s benefit. Whipple ME, Law AB, Bly RA. 4. 1. Plan accordingly. The outcome, to overcome “Match uncertainty” is an inefficient system, contrasting antiquated recruitment practices with newer technology. These include questions such as: Tell me a about yourself. Join with us in making the interview process fairer and more equitable for all. Luftig D. The Residency Interview Scheduling Process: Unintended Consequences and a Proposal for Change. Candidates have limited finances and are attempting to schedule many interviews limited by number of trips and dollars spent. In fact, invite fewer candidates than you have total positions. For example, you typically want to send a. to the Program Director and CC the Program Coordinator or send them their own if you feel you connected. Clinical Residency Interview Tips & Tricks for Future Doctors. Thalamus was founded by a grassroots collaboration of applicants, current residents, program coordinators, program directors and GME administrators who have been on the front lines of this process. By giving applicants the ability to not have to disrupt their day to schedule (because spots remain free until the next wave), you are allowing the candidate to choose an optimal interview day when schedules allow and without time pressure. Over the past decade, the residency interview, scheduling, and match processes have become increasingly more competitive and anxiety-producing. J Grad Med Educ. 5.) This seems straightforward, but there are many programs that fail to communicate this effectively. Invite in multiple waves, spread out over a number of days to weeks. Mailed Letter – A l… Many residency programs will have their interviews set either at the beginning or the end of the week. 4.) Mar 1997;29(3):209-212. Conversely, if a candidate does cancel and doesn’t interview at your program, you were never going to match that candidate anyway. 1.) Do not set a date and/or time for interview invitations to be sent or scheduling to “open.”. Background and Identification of Need, The beginning: The era of "travel agents", Today: The age of interview scheduling software, The number of candidates to invite to interview, The ideal times to send out interview invitations, How to announce your program's interview invitations, How to communicate your program’s invitation message, How scheduling flexibility optimizes completed interviews. Avoid religious language. 1.) Our team has been leading residency candidates to success since 2008. Maintaining open dates allows for continued flexibility and candidates will appreciate it. Family medicine. inviting 600 applicants to 400 residency positions) as major contributing factors.1 As a result, candidates have been observed to be “glued to their phones” during the months-long interview season, to ensure optimal scheduling opportunities. About yourself transit, on airplanes, spending time with their families or other. 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